A project is an impermanent form of activity which has an opening date, conditions and definite goals, classified responsibilities, a financial plan, a set-end date, a preparation and many parties involved. One knows what he or she is supposed to do. There a mistake done should not be repeated. That is a project.
There is no any harm in naming a whale, a cheetah or vice versa. No one would get hurt by naming his job project, even if it does not fit that definition by a mile (Coleman, 2003). But do not be amazed if projects’ systems do not work on the projects just by name. Do not be surprised if you apply the techniques that appear like killing an insect using a heavy weapon. Do not get angry when other people lack to know why you are doing an easy job the hard way, by making a big project out if it.
Project management is a discipline of protecting, organizing, arrangement and resource management to bring about a achievement of specific project purposes and goals. It comes up with a project plan, which involves verifying and defining the project purposes and goals, identifying everyday jobs and how those goals are going to be realized, calculating the resources that are needed, also determining budgets and appropriateness for the completion (Davies, 1993). It also includes the managing of the performance of a project plan, together with the operating of habitual controls making sure that there is objective information that is precise on 'performance' and that relates to plan, and the means of applying recovery activities where necessary.
Benefits available from adopting project management principles and practices.
One of the main benefits is the improved competence to deliver the services: It is so obvious that a manager with good management practices and principles will be more productive than a manager who has poor management principles and practices. With good management practices and skills the company members will maximize on their work force and that will result to the realization of good profit and success of the organization. Project management presents cheaply followed roadmap and that leads to the project conclusion. Once you have known where to avoid hindrances also holes on the road, it stands mechanically to reason that you are going to work neatly and not longer or tougher.
Improved customer fulfillment: If you get it in a hard way and that a project has been done timely and under a financial plan, the customer leaves a happy person. A happy customer is the one that you will see again and again. The management of a project that is smart gives out the tools that can enable the customer and the manager association to continue. This tells us that the manager should use his practices and principles well so as to control the employees in the best way to always attract the customers. This can only be achieved the manager organizing the employees to be more smart and to give high quality services as well as involving themselves in producing high quality products.
Improved effectiveness when passing on services: The managers should be in a position to use their principle and practices to urge use their team of employee on how they should treat their customers when passing on the serves to them. Ones a client is given a good service, it is so obvious that he never forgets. This will automatically give the business or the organization a returning customer. The project policies of management are approved for a successful achievement of a project may serve for several times.
Improved development increase and within your group: a manager should great management skills and practices that confirm development in the business. That is he should be in a position to make great changes that increase the welfare of the whole organization by improving and developing it. The manager must be very hardworking to make sure that all the effort of his or her team is aims at improving and increasing the company and the people within the organization. A productive result is not only a command respect but is more often than not inspiring a team to continue looking for ways to perform a bit more efficiently.
A better standing and an efficient edge: A manager with go management practices and principles should be in a position to stand with his way of working. Make firm decisions that strong and with a great foundation. This will definitely lead to great returns in business or organization leading to the realization of attractive returns. This is not only a big benefit of management of a project within the place of work but also outside; the word moves very fast and hence there is nothing like better performance in securing your place in the market.
Opportunities to enlarge the services: A manager who has great management practices and principles should be in a position to note any change or opportunity that would lead to enlargement of the services. A result of a greater standing: Great performance that leads to many opportunities to succeed.
Improved Flexibility: Managers who has great management principles and practices are in a position to face any change that might occur in an organization without being affected negatively. Maybe one of the biggest benefits of the project management is that it enables flexibility. A genuine project management allows individuals to map out the policies that a person wants to take and see in order to see the project completed. But the splendour of such an organization is that if one discovers a smarter direction that he or she can take, she/he can take it. Increased risk evaluation. When all players make a line and their strategies are in place, risks arewill jump out slapping a person’s face. And that is the way it is supposed to be. Therefore, project management acts as a red flag at the best time before one can start working on the project conclusion.
The main activities required and techniques available for successful project initiation and execution
One should never worry to prioritize his or her organization’s overall project weight. After all, if there is a ‘free for all’ way towards the general program management, then the projects surviving will be those that had been destined to survive. In the meantime, bigger management need not to trouble themselves while aligning projects with a tactical goal or while facing a rational imperative that individuals simply cannot have 12 number one concerns!
Persuade sponsors and the key stakeholders to take an inactive role towards the project group. Let them emphasize the authority to refuse the deliveries at a chance, without even partaking in defining the project results in a very high-decree fashion. And above it all, one should not trouble the project sponsors when their own components fail to meet the deadlines.
Developing the ongoing committees that focuses on management process and make project group members to participate in the regular meetings also write lots of reports… preferably when the crucial deadlines of the project are nearing due.
Interrupt set group members persistently … most preferably during their off time. One should find all sorts of issues that are minor that need to be addressed, then keep their mobile phones ringing and bury them inside emails to keep them off the balance. The stakeholders as well as the sponsors must also be extremely lively participants and not inactive customers. Largely, sponsors and stakeholders of a plan require the power in the appropriate way to endorse project assumptions partly or wholly. Along with this power there comes the accountability to develop into a dynamic participant in the early phases of that project (facilitating in the designation of results), to reassess of the intervening results in appropriate style (maintaining the project in the growth), as well to help out in proceeding the plan’s manager access to the SMEs, crucial documentation and associates of the meeting that would be held the next time.
Generate a culture whose project managers are expected to roll over and take it when its substantive new deliverable is supplemented through the project. (After all, only a person who trades like in mechanic or an electrician would demand some more money or even more time for the additional of services; our people are already “professionals” and should be relatively prepared in order to be “flexible.”)
Half way in the project, that is when all of the deliverable has begun taking shape, one should add a whole group of the stakeholders who had not been named and find out from them for opinions that they had been holding for the project and its deliveries.
Give confidence to the sponsor so as to support deliverables casually and never force the sponsors to stand behind approvals with a typical official sign-off. In other words, they should be given lots of rooms to weasel outside an accord!
It should also be made sure that the project managers have a lot of responsibilities also deadlines, not authority whatsoever to remove or acquire people from project; to get enough money, facilities or materials ; or insisting on timely partaking key commentators.
Describing of project deliverables in the most unclear possible terms so that sponsors also reviewers have a lot of the leeway to reinvent their project outputs frequently as recounting of the project occurs. Documented wish at hand is going to be a larger likelihood to a project success. So the managers must persist that there is a necessitate for a business deed for the plan earlier than they reach into an accord to devour the organizational possessions in its conclusion.
Project managers have to put a great effort for a moment so as to execute things in the right manner. When performing with the plan managers we often hear this grievance: “We constantly emerge to cover time of achieving the project over; I presently hope that we had occupied the time to execute it in the precise way at the first lay!” Projects need available and enough time of accomplishing it right especially at the very first shot.” And the task managers should struggle for this accessible time by indicating to crest managers and sponsors why it is essential and the way time used up is going to result in a good quality.
The manager duty ought to be harmonized with corresponding authority. It is not good for one to be alleged responsible for the project outcomes; project managers must enquire for and be permitted authority so as to carry out their responsibilities. Particularly, managers ought to have the power to attain and direct resources, request to receive cooperation and to formulate proper and binding decisions that have a force towards the achievement of the project.
The stakeholders as well as the sponsors must be extremely lively participants and not inactive customers. Largely, sponsors and stakeholders of a plan require the power in the appropriate way to endorse project assumptions partly or wholly. Along with this power there comes the accountability to develop into a dynamic participant in the early phases of that project (facilitating in the designation of results), to reassess of the intervening results in appropriate style (maintaining the project in the growth), as well to help out in proceeding the plan’s manager access to the SMEs, crucial documentation and associates of the meeting.
Projects normally need to be sold and be bought. There are occasions when project manager has to act as the salesperson for the purpose of upholding the promise of the stakeholders and sponsors. By project plans on hand, the managers might desire to regularly strike chord individuals regarding the company’s craving that is being attained, and that the help they make are important to help in achieving this need.
The managers require to get the top personnel they could and achieve whatever it acquires in order to maintain that garbage away of their route. By acquiring the most excellent people —those who are generally knowledgeable, qualified and experienced. Project managers may frequently balance for little money or time on other project limitation. Project managers dole out as advocates for these important set members, facilitating in defending them against the external disturbances and still assisting them in acquiring the means and the operational situations that are fundamental in applying their talents (Jungalwalla, v2000).
The crest management has to vigorously put priorities. In the present days, leaner and the individual’s managing organizations, it is familiar for project set members to be expected to participate an important function on several project groups at a time. Finally, at times when resources become widened to their limits and are merely so, several projects are to be fully fruitfully. In retort, some companies create a Project headquarters that is comprised of the summit managers from each department to work as a clearing house for the project needs. The project administrative centre re-examines the company’s generally task and also policies start the method for selecting the project, supervision of resource workloads, and format the projects that are of good priority to the authority. In this approach, the top management asks for essential for avoiding of multi-project jams.
Skills and Competences that a Manager should have
A manager is mainly the core position for the management of a flourishing software project. To run the show productively, a project manager should be knowledgeable and capable to operate or run an organization. The manager must be an excellent analyzer. By the use of the software the project management will assist you to become more effective at your job. More clearly referred to as -the impact analysis, an important ability needed towards the ultimate stages of a plan is to have the capability of analyzing the force of the changes brought by the project (Copetas, 1997). Accurately as the one that is much recognized.
The manager has to be very strong in estimating. They must be highly competent to approximate jobs of all the workers in the company, checking at the capability of every member of the company is also their duty, that is they should work toward leaving no stone unturned stones, the abilities, the client setbacks or any other activity where estimation is needed. Project manager should also be a good guidance. This means that they should all be in a position to advice all their workers appropriately, that is, in view to his or her perceptive, his team members, clients, management, other teams and peers that are all involved in the project. He need to have a great understanding of his words that he is going to communicate to his client, the instructions he will confer to his team members and the decisions he is going to use. He should be as well aware of the blow and outcome of every doings that he performs during a life chain of a project
The ‘ripple effect’ you must never undervalue knock-on changes and the consequences that the chief project can bring. Being fine in analyzing and overseeing is yet another immense skill in need to be mastered. Modification towards the requirement of a definite project after it commences are all easily overlooked and you will consequently need them to frequently reappear the analysis impact so as to integrate them. Amid the other things any alternation to a particular may have an effect on the prior analysis concerning health, safety, legal, and personnel or marketing concerns. However, the most vital cause for going by the analysis is – how alternation will affect the conclusion-date to the project? The project management is a complex task and the larger the project, the more complex it is (Davies, 1988). One ought to be in a point to be in the track of the advancement to the project from various sections that are in progress. This can be put on paper, but in a way that one need to learn. One should understand how to write a conclusion with many sections of the project running software that is available. While using Information Technology based project management structure also assists a manager in regulating precedence’s and appropriateness as the project develops.
A good manager, in management of his team desires to embrace strong interpersonal skills so that he can at ease uphold a consistent group of workers in association. He has to be strong in linking agent in his team members and others working on such a project.
He must carry out his obligation as a centred manager who looks at the optimistic sides of his members without having unwanted behaviour of his group members who tend to affect the project. He should also maintain a good correlation with his team and members of the team even if he does not resemble in person. He must constantly be in the comfort zone also make others feel the same. For this, he must be willing to show a great assurance in himself also to others.
They must as well have some outstanding presentation skills as he is the skylight between the clients also his organization. To persuade, inform and show the client about the movement of development of the software, the progress of applying and completion of project, that is, sign off from the client at several phases, the project manager has to vend himself by holding spectacular presentation skills.
The project manager inculcates the skills of leadership in all of his team members in order to invent them and be free when handling adverse circumstances and making them successful. Also in this way, he must use less energy to handle each and every situation. With this he will be in a great position to lead his or her organization to great success. This can only be achieved by those who has greater management skills, principles as well as proper strategies that take organizations to a higher notch.
The manager must be having well-built technical skills so that his group members may have a great confidence in him and not to fail him in the project’s technical characteristics. Even if he is not required to perform plenty of the technical work by his own hands but still having such skills to know how his group associates are doing and if they are in the proper direction, is very vital in implementation and development.
Project Manager must be a determined believer (Cooper, 2001). He should always see the better side of life. That is, make him or her and the whole group at large believe that the business or organization is heading towards a great success. He really has to make sure that everyone believes of the development having no closing stages and is deemed as a continuous process. This will definitely take the organization to greater heights thus realization of high very high returns.
Project Manager, jointly with holding huge presentation skills, is thought to have evenly strong skills of communication too. During the project life sequence, fifty percent of his period is the acid assessment of his potential of communication.
They must to be a strong estimator, be a hands-on in this regard. He must be competent to approximate each individual’s evolution, the potential of each member, closure during the project, the abilities, the client setbacks or any other activity where estimation is needed. Project manager should also be a good guidance, in view to his or her perceptive, his team members, clients, management, other teams and peers that are all involved in the project. He need to have a great understanding of his words that he is going to communicate to his client, the instructions he will confer to his team members and the decisions he is going to use. He should be as well aware of the blow and outcome of every doings that he performs during a life chain of a project.
Roles of computer packages to success of a major project
In this planet of globalization, computer correspondences are composed, classified and then stored into the process that interpret the product so as to get an integrated informational sequence for further analyzing and communicating. In an increasingly and more lively atmosphere of world, computer packages act the role as ‘enabler or the catalyst, which normally give tactical values to the great and bureaucracy step up to the administration’s Excellency. This packages are a particular sort of system of job that utilizes information and technology to lay on the air, collect, detain, recover, display information or direct thereby adherent some other work structure’ (Gomez-Mejia, 2008). In totting up as taking sides, judgment making, control and bringing together, computer packages may as well help employees and managers to look into problems, predict intricate subjects and create fresh merchandise or services.
The process of operational systems and of the system of data management that support analytically passes through four phases:
a) Establishing the working that requires the system to disseminate the ongoing operations in the management system.
b) Expansion of the course of attaining and installing the required hardware or software and other possessions
c) Realizing the process of introducing the latest system of the function in the organization.
d) Maintenance and Operation. The course is concerned with the first-rate operation of the system, correcting troubles that might come up and also certifying that the system that is offering the expected benefits. The management of these processes can be managed and realized by use of a sequence of management tools and performance that collectively lean to be branded as the Structured Management System.